Confession time: I once spent 47 hours on a quarterly report that my boss skimmed for 4 minutes. Last month, I spent 47 minutes on one that got me a standing ovation at the board meeting.
The difference? I let AI eat my homework.
Before you close this tab in disgust, hear me out. Using AI to write isn't cheating—it's evolution. And if you're still grinding away at 2 AM, bleeding over every comma while Chad from Sales generates proposals with ChatGPT, you're not noble. You're extinct.
The Report That Changed Everything
Picture this: Thursday, 4:52 PM. My boss drops the bomb: "Need the Q3 analysis by tomorrow morning. Make it sing."
Old me would've:
- Panic-ordered Thai food
- Opened 47 browser tabs
- Written "Q3 Performance Analysis"
- Stared at the cursor until it judged me
- Produced 20 pages of corporate lorem ipsum by dawn
New me:
- Fed our data to WriteBetter.ai
- Selected the "Steve Jobs" voice (because why not go big?)
- Edited the output for 45 minutes
- Went to my daughter's recital
- Delivered something people actually wanted to read
[Visual: A graph showing "Hours Spent" vs "Fucks Given by Readers" - inverse relationship]
The Report My Boss Couldn't Put Down
Here's what AI helped me write (with my edits in bold):
"Q3 didn't just exceed expectations. It shattered them. Then it gathered the pieces and built something extraordinary.
Revenue grew 34%. But that number tells you what happened, not why it matters. The real story is that we finally cracked the code our competitors have been fumbling with for years: making enterprise software that doesn't suck.
Our customer Susan in Detroit summed it up perfectly: 'Your platform is the first B2B tool my team actually wants to use. One engineer literally hugged his laptop.'
This isn't growth. It's a revelation."
My boss forwarded it to the CEO with one line: "This is how all reports should read."
Why This Isn't Cheating (It's Chess)
Let's address the elephant in the Zoom room: "But Alex, isn't using AI just plagiarism with extra steps?"
No, Karen. Here's why:
1. AI Doesn't Replace Thinking—It Amplifies It
I still had to:
- Analyze the actual data
- Identify the key insights
- Know what story to tell
- Edit out the parts where AI went full robot
AI just helped me say it better. It's like using Grammarly, if Grammarly had eaten the collected works of Malcolm Gladwell.
2. The Best Writers Already Do This
Hemingway had his editor, Maxwell Perkins. Obama has Jon Favreau. You have AI. The only difference is your collaborator doesn't need coffee breaks.
3. Your Ideas + AI's Eloquence = Promotion
A Harvard Business Review study found that executives spend 23% of their time reading reports. You know what they spend 0% of their time doing? Wishing those reports were longer and more boring.
The Three-Step Formula I Used
Ready to let AI transform your business writing? Here's exactly how:
Step 1: Brain Dump Like Nobody's Watching
Write your ideas like a Reddit rant:
- "Sales are up because we finally fixed that stupid checkout bug"
- "Customer support stopped being jerks"
- "We launched the thing and people actually bought it"
Step 2: Feed the Beast (With Context)
Tell WriteBetter.ai:
- Who's reading this (Board? Team? That investor who only reads executive summaries?)
- What voice to use (Jobs for vision, Hemingway for clarity, Oprah for feels)
- What outcome you want (Approval? Funding? Tears of joy?)
Step 3: Edit Like a Human
AI gives you clay. You still need to sculpt:
- Add specific examples (real names, real numbers)
- Cut the parts that sound like a LinkedIn influencer had a stroke
- Insert your personality (yes, even that weird analogy about penguins)
The Emails That Followed
After the report incident, I went full AI. Some highlights:
The Budget Request (Churchill voice):
"We shall fight for this funding on the beaches of the boardroom. We shall never surrender our Q4 projections." Result: Approved with a laughing emoji
The Project Update (Hemingway voice):
"The project was behind. We fixed it. Now it's not. The client is happy. So are we." Result: "Best update email I've ever received"
The Team Motivation (Oprah voice):
"What I know for sure is this: Y'all crushed it this week. EVERYBODY GETS A BONUS!" Result: Standing ovation on Slack
The Plot Twist Nobody Expects
Here's the thing about using AI for business writing: It doesn't make you lazy. It makes you brave.
When you're not exhausted from wrestling with words, you have energy to wrestle with ideas. When you're not worried about sounding smart, you can focus on being smart.
I've written more in the last month than the previous year. Not because AI makes it easier (though it does). But because it makes it fun again.
Try This Now (Your Boss Will Thank You)
-
The One-Minute Miracle Take your worst email draft. Feed it to AI with this prompt: "Make this sound like someone who actually likes their job." Watch magic happen.
-
The Voice Experiment Rewrite your last report in three voices: Warren Buffett (folksy wisdom), Sheryl Sandberg (data with heart), Gordon Ramsay (for when subtlety has failed).
-
The Reverse Engineer Find a piece of business writing you admire. Ask AI to analyze its style. Then apply that style to your work. It's like having a master class in your browser.
The Real Truth About AI and Writing
Using AI doesn't make you a worse writer. It makes you a better communicator. And in business, communication is currency.
Every hour you spend agonizing over the perfect phrasing is an hour you could spend:
- Actually analyzing the data
- Talking to customers
- Having ideas that matter
- Living your actual life
My daughter doesn't care that AI helped me write faster. She cares that I made it to her recital.
One More Thing...
Last week, a colleague asked me, "Don't you feel like you're cheating?"
I asked her, "Do you feel like you're cheating when you use Excel instead of doing math by hand? When you use email instead of carrier pigeons?"
Tools evolve. Writers who use them evolve too. Writers who don't... well, they're still up at 2 AM, wrestling with that quarterly report.
Which one do you want to be?
Want to see the full Q3 report that started this revolution? Email alex@writebetter.ai with subject line "Show me the magic" and I'll send you the before and after. Warning: The difference might make you question everything.
P.S. If you're reading this at 2 AM while working on a report, stop. Download WriteBetter.ai. Thank me tomorrow when you're promoted.
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